Structuring Procurement Needs and Analysing Spend

This module marks the starting point of the process of structuring and professionalising the procurement function within the organisation. It enables participants to understand the strategic and operational challenges associated with procurement. Participants will learn to analyse, prioritise and formalise internal requirements. The approach combines concrete methods, tools, and best practices.

More than a technical training, this module offers a cross-functional perspective that promotes better collaboration with stakeholders and suppliers.

This module is part of the programme Building Procurement Excellence: A 5-Step Development Framework.

Upon completion of this module, participants will be able to:

• Understand the strategic role of the procurement function and its evolution in the value chain.

• Analyse and structure spend to identify priorities.

• Define clear and actionable requirements.

• Master the tools for monitoring, prioritisation and decision-making.

• Improve the effectiveness of procurement actions and performance monitoring.

1. Understanding procurement challenges: Mastering the PLMCF equation, the evolution of the buyer's role and its integration into the value chain.

2. Mapping and classifying spend: Using Pareto (80/20), ABC/XYZ methods, and the Kraljic matrix to structure procurement categories and identify strategic suppliers.

3. Clarifying and defining the scope of the requirement: Converting an internal request into a precise requirement (quantities, budgets, lead times, standards, environmental considerations, etc.)

4. Writing an actionable specification: Structuring requirements using the MoSCoW method (Must, Should, Could, Won’t) and defining concrete deliverables and service levels (SLA).

5. Identifying and aligning stakeholders: Mapping decision-makers and approvers using the RACI method and mastering the validation process.

6. Using the Impact/Effort matrix to prioritise procurement actions.

This training is aimed at anyone involved in procurement (purchasing) as part of their role, whether as a professional buyer or as a non-buyer responsible for managing service providers and suppliers. It is particularly suited to:

• Procurement professionals at the beginning of their careers (junior buyers, category buyers, project buyers, contract managers, procurement officers),

• HR, Finance, IT, and Operations teams, often directly involved in high-value procurement (e.g. recruitment agencies, payroll tools, IT services, external services),

• Project managers, managers, assistants and technicians involved in sourcing suppliers, comparing offers, negotiating and contracting, who wish to acquire concrete tools.